How a Mid-Size Pharma Company Reduced Stockouts by 50% Using Odoo ERP

In the highly regulated and fast-moving pharmaceutical industry, inventory management is one of the most critical operational challenges. From managing expiry-sensitive drugs to ensuring timely stock replenishment, pharma companies must strike a delicate balance between overstocking and stockouts. Augsta Infosystems, a trusted partner of Odoo ERP, recently helped a mid-sized pharmaceutical company overcome frequent stockout issues through a seamless Odoo implementation. This case study explores how the company achieved a 50% reduction in stockouts, improved supply chain visibility, and streamlined operations with the power of Odoo ERP.

The Challenge: Inefficient Inventory Management Leading to Stockouts

The pharma company in focus had been experiencing recurring issues of stockouts, especially in high-demand prescription drugs. Their existing system—a combination of manual processes and legacy software—failed to provide real-time inventory visibility. This resulted in:

• Lost sales and customer dissatisfaction

• Emergency procurement at high costs

• Compliance risks due to lack of batch tracking

• Overstocking of slow-moving items to compensate for stockouts

The company needed a modern, scalable, and industry-compliant ERP solution that could centralize inventory data, automate stock tracking, and optimize the procurement process.

Why Odoo ERP and Augsta Infosystems

After evaluating several ERP platforms, the company selected Odoo ERP due to its flexibility, pharma-specific modules, and cost-effectiveness. Augsta was chosen as the implementation partner for our proven track record in Odoo customization for the pharmaceutical industry, deep domain expertise, and end-to-end support capabilities.

Key reasons for choosing Odoo ERP:

• Modular and scalable architecture

• Real-time inventory and warehouse management

• Lot & serial number tracking for compliance

• Demand forecasting and automated replenishment

• Seamless integration with sales, purchase, and quality control modules

The Solution: End-to-End ERP Implementation Tailored for Pharma

Augsta Infosystems initiated the engagement with a comprehensive business process assessment to identify critical gaps in the client’s inventory management process. Based on this, the team designed and implemented a tailored Odoo ERP solution covering the following key modules:

1. Inventory Management

We implemented Odoo’s advanced multi-warehouse inventory system, enabling real-time tracking across all distribution centers. The system supports:

• Lot-wise inventory tracking

• FIFO/LIFO configurations

• Expiry date management

• Stock level alerts and safety stock configuration

2. Procurement Automation

The procurement module was configured to automatically generate purchase orders based on predefined stock rules and sales forecasts. This drastically reduced manual intervention and procurement delays.

3. Sales & Demand Forecasting

Odoo’s integration with historical sales data allowed the system to predict demand trends. With accurate forecasting, procurement became more strategic and proactive, minimizing both excess inventory and stockouts.

4. Quality Control & Compliance

To adhere to pharma regulations, the quality control module was customized to support:

• Automated batch-wise testing workflows

• Certificate of Analysis (CoA) tracking

• Real-time audit trails

• Integration with lab testing equipment

5. Reporting & Dashboards

Custom dashboards were built to provide executives with real-time insights on:

• Inventory turnover ratio

• Stock valuation

• Out-of-stock and near-expiry items

• Purchase vs consumption trends

The Results: 50% Reduction in Stockouts and Improved Operational Efficiency

Within 6 months of the Odoo ERP implementation, the pharma company reported:

• 50% reduction in stockouts, resulting in improved order fulfillment

• 30% improvement in procurement cycle time

• 25% reduction in emergency purchases

• Enhanced regulatory compliance with automated audit trails and batch tracking

• Increased productivity due to minimized manual data entry

The streamlined inventory process also enabled the company to optimize warehousing costs and better serve its distribution partners across the region.

Key Takeaways

This successful Odoo ERP implementation demonstrates how pharma companies can transform their operations with the right technology and implementation partner. Some of the biggest takeaways from this case study include:

• Real-time visibility into stock levels is crucial for avoiding stockouts and maintaining customer trust

• Automation in procurement and forecasting reduces human errors and leads to smarter inventory decisions

• A modular ERP like Odoo, when implemented by an experienced partner like Augsta, ensures fast ROI and long-term scalability

• Tailored solutions that factor in industry-specific compliance and traceability requirements make a measurable impact on operational efficiency

In today’s fast-paced pharma landscape, managing inventory effectively is no longer optional—it’s a necessity. The partnership between Augsta and Odoo ERP offers a powerful, flexible, and industry-focused ERP solution that helps pharmaceutical businesses eliminate inefficiencies, ensure compliance, and respond dynamically to market demands.

If your organization is facing similar challenges in inventory management or ERP modernization, Augsta can help you design and implement a solution that delivers tangible results—just like we did for this mid-sized pharma client.

Ready to eliminate stockouts in your pharma business?

📞 Contact Augsta Infosystems today for a free consultation and discover how Odoo ERP can optimize your supply chain.